Guidelines for speakers

Guidelines for speakers

Your talk
When it comes to the title and content description of your talk: please imagine you’re a DevDays attendee, who has a basic/intermediate level of understanding of FHIR, and who lives in a country other than yours. Keeping that in mind and please revisit the proposed title of your talk. Is the title unambiguous ? Will attendees understand what you’ll be talking about ?

In the description of your talk, start with a 2-3 line summary of its content – attendees will quickly scan titles and the first part of the textual description of your talk – this is your opportunity to motivate them to visit YOUR talk. What would be attractive to the audience ?

If attendees are supposed to have prior knowledge, please list it in your description. 

When it comes to the content of your presentation: again, please imagine you’re a DevDays attendee. Imagine an attendee who’s not using your platform/programming language/development stack, and try to ensure that any ‘lessons learned’ can be translated to different contexts.

Should you represent a commercial organization: It’s very likely they don’t want to hear you talk about your business or product. What attendees want is valuable information that will help them in their own context. That doesn’t mean you can’t mention your business or tell a story about how you were able to achieve x through y. By providing immense value to the audience, everyone will want to know the name of your organization and talk to you afterward anyway. Be a great conference speaker and sell more by not selling anything at all while you’re on stage (besides yourself)! 

Venue

Documentation/Links for all speakers

  • DevDays PowerPoint Template for Tutorial and Community Talk presenters
  • Consent Form for all speakers. Upload the form by May 14 to the Dropbox folder.
    Naming convention: FirstLastName
  • Dropbox link for uploading your slides (in PDF), preferably before June 9.
    Naming convention: YYMMDD_FirstLastName_ShortTitle
  • Link to the DevDays Feedback Form (available on June 6)
  • The webpage with Frequently Asked Questions

Questions

Before and during DevDays, you can find / reach us here:

Guidelines for speakers

Please find below the timeline and guidelines for all speakers.

Presentation Timeline

10 minutes prior
to session
5 minutes prior
to session
Session
20 or 45 min.
Session room and is open for speaker and host.
Time for connecting your own laptop and check all settings.
Opening slides are displayed
Tutorial: 35 min presentation
Community Talk:
15 min presentation
Host/AV support is available for testingSession is open for attendeesTutorial: 10 min Q&A
Community Talk:
5 min Q&A

Detailed Timeline

  1. Before travellling:
    • Bring your laptop, your own internet (ethernet) and video (HDMI) connectors as well as your adaptor, if applicable.
  2. 10 minutes before the start of the session:
    – come to the session room (to be found in the Whova App)
    – meet the technician, host and connect your own laptop to the projector and recording cables.
  3. The session will be recorded automatically (unless you have indicated that recording is not allowed).
  4. Before the scheduled end of your presentation, you will be shown a sign indicating remaining time: 5 and 1 minute.
  5. Attendees will ask questions via the microphone in the room.

Post-presentation

In addition to posting questions during the session, attendees can also ask questions via your sessions channel in Whova. Make sure to check your Whova session channel throughout the duration of DevDays and reply to any further questions or conversation threads.

Presenter Checklist

–> Pre-event Preparation

  • Bring your own internet (ethernet) and video (HDMI) connectors as well as your adaptor, if applicable.
  • Use the PowerPoint Template provided by the organizers.
    • The template contains the proper format and colors, as well as several slides to help you structure your presentation.
  • Upload your slide deck by June 9 via this content upload linkusing the following naming convention: YYMMDD_FirstLastName_ShortTitle. E.g. 240611_WardWeistra_FHIRPublishing

-> Day of Presentation Prep  | 10 minutes prior to session

  • Come to the session room, meet the technician and host
  • Connect your laptop and test the presentation

-> During Presentation

  • No specific tips, just enjoy the presentation!
  • The host in the session room will assist you with the Q&A from the audience as well as the time keeping.

After your presentation

In addition to the questions posted during the session, attendees can also ask questions via your sessions channel in Whova. Make sure to check your Whova session channel throughout the duration of DevDays and reply to any further questions or conversation threads.